Details of documents to accompany filled in application for enlistment are given below:-
a) Attested copies of State ST and CST certificate.
b) Rent receipt / Municipal Tax receipt / Rent deed.
c) Cash Receipt for Rs.50/- towards registration fee OR Demand Draft for Rs.50/- drawn in favour of "Chief Cashier/Southern Railway,Chennai-3"
d) Affidavit for list of machineries.
e) Attested copy of agency agreements.
f) Attested copy of certificate from registrar of firms � Form A and Form C in case of partnership firm.
g) Attested copy of NSIC certificates.
h) Copy of partnership deed.
i) Copy of Memorandum and Articles of Association.
j) Attested copy of registration certificate with other Railways / Departments.
k) Trade group wise performance statement.
l) Copies of dealership agreements.
m) List of sitting directors/ partners.
n) Area of factory.
o) Bankers address
p) Attested copies of profit and loss account and balance sheet.
q) Statement of result of operation.
r) Affidavit for power of Attorney ( partnership firm, Pvt.Ltd., or Ltd.Firms)
s) Trade Groups required.
t) Affidavit for statement banned etc.
u) ffidavit for statement family members having part in firms registered with Southern Railway.
v) Affidavit for Value of Stock.
w) Affidavit for Cartel
x) Submission of class III B digital Signature with company Name issued by one of the Certifying agencies as available in www.cca.gov.in is mandatory
y) Firms should also submit their user-id in Indian Railways e-procurement website www.ireps.gov.in
On receipt of application in the prescribed form, the same is checked for the authenticity of documents and then an officer is nominated to inspect the firm and submit the report. Inspecting officer inspects the premises of the firm and submits the report after assessing various factors like capacity, capability, credentials, machineries, testing facilities etc. and recommends the trade group for which the firm qualifies for the registration and the monetary limit to be allotted for purchasing the material. However, inspection is not done in case of firms registered with NSIC and sister railways. Firms situated outside our Railway region, must necessarily get registered with their zonal Railway in their geographical jurisdiction and submit a copy of their registration certificate.
Bankers report will be obtained based on the firms bank account. In case of firm registered with NSIC confirmation will be obtained from concerned NSIC region.
After allotment of trade groups and fixing of monetary limit, registration is given to the firm. The firm is advised to remit subscription towards bulletin for two years at a time. At present Rs.2,782/- is collected as subscription for Two years. On receipt of bulletin subscription, registration certificate will be issued to the firms duly allotting registration number and supplier code number , trade groups and advising monetary limit fixed.Firms can view their registration status in the website also.
The registration of the firm is reviewed every three years, after initial registration for two years. Before seeking renewal of registration they will have to submit current and valid NSIC certificate duly attested by a gazetted officer and submit past performance statement (trade group wise) along with the PO copies secured from this Railway.
BENEFITS EXTENDED TO REGISTERED FIRMS:
1. Eligible to participate in bulletin and limited tenders (Bulletin tenders : the purchase of items upto Rs. 10 lakhs in value will be made through the issue of bulletin tender. Monthly bulletin will be issued to the registered supplier only).
2. Exemption from payment of security deposit within the monetary limit.
3. Exemption from payment of EMD and SD against open tenders including Bulletin Tender, Limited and Special limited tender up to the monetary limit given to the firms.
Facilities to the SSI units registered with NSIC:
a) Issue of tender sets free of cost.
b) Exemption from payment of earnest money deposit.
c) Wavier of security deposit up to the monetary limit for which the unit is registered.
d) The price preference up to 15% on merit over the quotation of large scale units.