ACCOUNTS DEPARTMENT : THE DIVISION’s TOUCHSTONE
Shri. D. Isaivanan IRAS
Divisional Finance Manager
D. Isaivanan IRAS
Madurai Division of Southern Railway located in the temple city of Madurai has come a long way from the time of its inception. The performance of the Division has matched the pace of progress throughout Indian Railways. Though Madurai Division has been entrusted with mostly terminal operations due to geographical position, Finance Department in the Division plays the important role as an advisor, controller of finance and adherence to propriety in expenditure and earnings.
E – Office Implementation : In view of implementation of e-office system, All the office correspondences are being commenced through e-office platform from 14.05.2020 duly switchover from conventional method of file correspondence.
HRMS : Under Human Resource Management System, all the serving employees service details have been uploaded with a necessary access to individual employees to view their service details.
UMID : Unique Medical Identity Card has been generated for the serving and retired staff of Accounts Office to enable them to take treatment at any Railway Hospital at all over India.
- In the Financial year 2020, Accounts Efficiency Shield was awarded to MDU Division during the 65th Railway Week celebration in recognition of excellent work done.
- GM has sanctioned group cash award of Rs 10,000 to MDU Division for excellent work done in realizations of long pending outstanding payments from outsiders.
Vaccination Program :
In order to control the spread of COVID-19 pandamic, all the staff of this office have been encouraged to get vaccination. And all staff of Accounts Office have been vaccinated.
Combined Accounts Module: -
Combined Accounts & Review Module has been successfully implemented in this division. The details of all the bills passed under Demand No.16 are entered in the module and the reconciliation of work registers is done duly making use of this module since April-2009. Manual maintenance of large number of works registers is minimized, reconciliation work with General Books is current and review of works such as expenditure not booked since commencement/for not more than 3 months has become easy. The details of booking of expenditure, source of finance wise, plan head wise, D.No16-Actuals for each Financial year, Monthly entries of transactions with voucher details are made available on the intranet.
An amount of Rs 6,58,12,270 has been realized under Bills Recoverable in the year 2021-22 due to persistent efforts of the Division.
Cash Office Module:
The remittance module of Cash Office had been implemented with effect from 01.04.2018 duly incorporating all the revenue transactions routed through IPAS and revenue statements are generated daily.
Payment of Imprest through Banks:
An initiative has been taken to arrange imprest payments through EZ pay cards.
Supplier’s Bills :
All supplier bills payment are being made through NEFT.
Quarters module in IPAs :
Quarters module is successfully implemented in IPAS in Madurai division from the month of January-2022. Due to this Quarters occupation and vacation of employees is currently updated by SSE/Works of concerned depot immediately. This enables current and correct rent recovery from employees and updated Quarters information is available for managerial decision.