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This handbook containing the information on Electrical Headquarters is prepared as per the Chapter II under section 4(1) B of Right to Information Act 2005.

(i) Particulars of organization, functions and duties

Electrical Department of Southern Railway is responsible for the operation and maintenance of the Electrical assets, as well as construction activities involving electrical installations.

ØElectrical Rolling stock – Operation and maintenance of Electric Locomotives, electrical multiple units and Mainline electrical multiple units.

ØElectrical Traction Distribution installations – Operation and maintenance of Traction Substations, Switching stations and Traction overhead power supply systems and Supervisory Control & Data Acquisition systems.

ØElectrical General Services – Operation and maintenance of Train Lighting and Air-Conditioning equipments in Coaches - Operation and maintenance of HT & LT Power Distribution, Standby generators power backup systems, Lighting, Ventilation, Air-Conditioning, Lifts, Escalators and Pumping in Stations, Offices, Workshops, Railway colonies, Railway Hospitals, Passenger Reservation systems, Level crossing gates, etc.

Chief Electrical Engineer is the Principal Officer of the Electrical Department. He is assisted by Chief Electrical Services Engineer, Chief Electrical Loco Engineer, Chief Electrical Distribution Engineer, Chief Electrical Traction Engineer and Chief Electrical Workshop Engineer. He also functions as the Electrical Inspector to Government for Southern Railway as well as Integral Coach Factory, Chennai.

Periodical overhauling of coaching stock is done at the following Workshops,

ØPerambur Carriage Works, Perambur

ØPerambur Loco Works, Perambur

ØGolden Rock Workshop, Ponmalai

Periodical overhauling of Electrical Rolling stock is done at the following Workshops,

ØPerambur Loco Works, Perambur

ØEMU Car Shed , Avadi

ØEMU Car Shed , Tambaram

Maintenance of Electrical Locomotives is done at the following Loco sheds,

ØElectrical Loco Shed, Arakkonam

ØElectrical Loco Shed , Erode

ØElectrical Loco Shed , Royapuram

Maintenance of Electric Multiple Units is done at the following car sheds,

ØEMU Car Shed , Avadi

ØEMU Car Shed , Tambaram

ØEMU Car Shed , Velachery

          Power supply for Railway Electric Traction is availed from State Electricity Boards of Tamil Nadu (TANGEDCO), Kerala (KSEB), Andhra Pradesh (APTRANSCO).

          Power supply for General Services is availed from State Electricity Board of Karnataka (KPTCL) also in addition to the three other State Electricity Boards indicated above.

(ii) Power and duties of officers and employees;

The powers are delegated internally as per the ‘Schedule of Powers’ issued by General Manager for speedy disposal of cases. Since this department does not have direct interface with the public, elaborate statement of duties/powers are not relevant.

(iii) The procedure followed in the decision making process, including channels of                  

       supervision and accountability;

Major policy decisions are taken by Railway Board are implemented in Zonal levels. For certain minor policy decisions and local working instructions powers are delegated to Zonal Railways and at Divisional level. The matters referred to Headquarters are dealt by Dy.HODs, HODs and PHODs.

          The officers and staff are accountable to their superior officers as per the procedures of codes, manuals and master circulars on technical and financial aspects. As far as this Department is concerned matters directly related to public in general are very limited and hence the detailed procedures of decision making are not elaborated.

(iv) The norms set for the discharge of functions;

Norms for discharge of functions are laid down through various Rules, Manuals, guidelines, instructions and special maintenance instructions issued by Railway Board and other Technical bodies like RDSO. These instructions are followed for efficient working of electrical assets. Periodical and surprise inspections at various levels are carried out to ensure the Railways objective of safe and smooth running of trains.

(v) The rules, regulations, instructions, manuals and records, held by or under

    control or used by employees for discharging functions;

1.General and Subsidiary Rules

2.Financial Code

3.Code for Mechanical Department 1991

4.Accident Manual 2001

5.Code for Accounts Department 1984

6.Code for Stores Department Vol.1 1990

7.Code for Stores Department Vol 2 1990

8.Engineering Code 1982

9.Way and works Manual 1990

10.Factory Law Vol 1 1979

11.Factory Law Vol 2 1979

12.Tamilnadu Lift Act 1994

13.The environment and protection Act.

14.The Karnataka Lift Act 1986

15.Railway Act 1989

16.Shorter constitution of India1995

17.Indian Electricity  Rules

18.Electricity Act 2003

19.IRCA Conference Rules

20.Compendium of instructions issued by Railway Board

21.Regulations for power line crossings of Railway tracks1987

22. Energy Conservation Act

23.AC Traction Manual Vol.I,

24.AC Traction Manual Vol.II, Part I

25.AC Traction Manual Vol.II, Part II

26.AC traction Manual Vol.III

27.Design Manual for Electric Traction by RITES – Vol. I to V

28.Master list of RDSO’s Drawings/ Specification/ Maintenance Instructions/ Instructions/ Reports

29.RDSO’s Instructions on Maintenance  

30.RDSO’s Special Maintenance Instructions

31.BG Schedule of Dimensions -2004

(vi) A statement of the categories of documents that are held by it or under


Various records pertaining to day to day maintenance activities, Railway Board’s policy guidelines, Instructions and Special Maintenance Instructions issued by RDSO and various Codes & Manuals which are meant for carrying out official jobs and for internal correspondence.  These are mainly meant for dealing with operation and maintenance of Railway assets and not of interest to general public.

(vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of policy or implementation thereof;

Major Policy decisions are taken at Railway Board level after due discussions in the Parliament. Thus elected representatives of the public have their say in major policy decisions and its implementation.

(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

No specific boards, councils, committees and other bodies are constituted for Electrical Department of Southern Railway. However, for the Zonal Railway as a whole, a forum of Zonal Railway User’s Consultative Committee is in existence, which makes certain suggestions from the user’s point of view including items pertaining to Electrical Department also. Meetings of this consultative committee are not open for the public, but the minutes of the meeting can be made available to public under the Right to Information Act.

 (ix) A directory of officers and employees;





Chief Electrical Engineer



Chief Electrical Services Engineer



Chief Electrical Distribution Engineer



Chief Electrical Loco Engineer



Chief Electrical Traction Engineer



Secretary to Chief Electrical Engineer



Deputy Chief Electrical Engineer /LOCO



Deputy Chief Electrical Engineer /EMU



Deputy Chief Electrical Engineer/Co-Ord/TRD



Deputy Chief Electrical Engineer /GS



Deputy Chief Electrical Engineer /PLG.



Executive Electrical Engineer /OP


(x) The monthly remuneration received by each of officers and employees, including the system of compensation as provided in regulations;

As per Central Govt. rules based on the accepted recommendations of the VI Pay Commission and allied instructions.

(xi) The budget allocated to each agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The budget allocations for revenue and capital expenditure are issued as part of budget document by Railway Board at the Railway Budget every year. These documents are generally uploaded in the Indian Railways website

(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

Not Applicable

(xiii) Particulars of recipients of concessions, permits or authorizations granted;

Not Applicable

(xiv) Details in respect of the information, available to or held by it, reduced in an electronic form;

Links are provided for the documents which are available in Electronic form.

(xv) The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

Not Applicable

(xvi) The names, designations and other particulars of the Public Information Officers;

S. No

Name & Designation

Nominated as

Phone No. (Office)





Chief Electrical Traction Engineer

Public Information Officer (PIO)





Deputy Chief Electrical Engineer/ Electrical Multiple Unit


Public Information Officer




Office of the Chief Electrical Engineer

Electrical Branch, Headquarters Office,

7th floor, NGO Annex building,

Park Town, Chennai 600003.


xvii) Such other information as may be prescribed and thereafter update these publications within such intervals in each year as may be prescribed.



Source : Southern Railway Welcomes You CMS Team Last Reviewed on: 05-05-2014  

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